1. Introduction
Versys Media ("we", "us" or "our") respects the privacy of people who visit our website, contact us, subscribe to communications, apply for opportunities or request free learning resources.
This policy describes the information we may collect through the website and the ways that information may be used, stored, shared or protected.
2. Information you provide to us
We may collect information that you choose to provide when you:
- submit a contact or project enquiry;
- book a consultation or meeting;
- subscribe to email communications;
- request or download a free course, ebook or digital resource;
- apply for a role or submit information through our careers process;
- communicate with us by email, telephone or another agreed channel; or
- provide information required for a service or project.
This may include your name, email address, telephone number, company or organisation, project information, message content and any other information you voluntarily submit.
3. Information collected automatically
When you use the website, our hosting, security, analytics or measurement systems may automatically process technical information such as IP address, browser and device information, referring pages, pages visited, timestamps, approximate location derived from network information and similar website logs.
This information can be used to operate, secure, diagnose and improve the website and to understand how visitors use our public content.
4. Cookies and similar technologies
The website may use cookies, pixels, tags, local storage or similar technologies required for website functionality, security, preferences, analytics, advertising measurement or embedded third-party services.
Browser settings can be used to restrict or remove cookies. Restricting certain technologies may affect parts of the website or embedded services.
Where applicable law requires consent before non-essential technologies are used, the relevant consent choices should be respected by the implementation in use at that time.
5. How we may use personal information
Personal information may be used where reasonably necessary to:
- respond to enquiries and communicate about requested services;
- provide requested downloads, resources or communications;
- arrange consultations, interviews or project meetings;
- operate, maintain, secure and improve the website;
- measure website, content or campaign performance;
- send marketing communications where permitted and provide unsubscribe options;
- prevent abuse, fraud, security incidents or unlawful activity;
- maintain appropriate business records; and
- comply with applicable legal or regulatory obligations.
Versys Media does not sell personal information as a standalone product.
6. Email subscriptions and free-resource downloads
Some free learning-resource download buttons open a third-party email subscription form before the requested download begins. The public learning page and, where applicable, the public PDF remain accessible as website content.
If you submit an email address through that form, the email platform may process the information in accordance with its own privacy terms and our configured account settings. You can unsubscribe from marketing email using the unsubscribe mechanism included in relevant messages.
7. Third-party services
Versys Media may use external providers to deliver parts of the website and our business processes. Depending on the feature you use, this can include services for:
- website hosting, DNS, security and infrastructure;
- analytics, search measurement and advertising measurement;
- email subscriptions and marketing automation;
- meeting or consultation scheduling;
- online forms and careers applications;
- customer relationship management, communications or project systems; and
- other integrations required for a particular service.
External providers process information under their own terms, privacy policies and technical arrangements. We aim to use providers appropriate to the relevant purpose.
8. Data security
We use reasonable administrative and technical measures intended to protect information against unauthorised access, loss, alteration or misuse. No internet, email, cloud or electronic storage system can be guaranteed to be completely secure.
9. Data retention
Information may be retained for as long as reasonably required for the purpose for which it was collected, to maintain appropriate business records, to provide requested services, to resolve disputes or to meet legal, accounting or security requirements.
Retention periods can vary depending on the type of information and the relationship involved.
10. International processing
Versys Media serves clients internationally and may use service providers operating in different countries. As a result, information may be processed outside the country in which it was originally submitted, subject to applicable legal requirements and the safeguards used by the relevant provider.
11. Your privacy rights
Depending on applicable law and your circumstances, you may have rights relating to access, correction, deletion, restriction, objection, portability, withdrawal of consent or opting out of certain marketing communications.
Requests can be submitted through our contact details. We may need to verify identity or clarify a request before acting on it, and some information may need to be retained where permitted or required by law.
12. External links and embedded content
The website may contain links to external websites or embedded services. Versys Media is not responsible for the independent privacy practices or content of those third parties. Review the relevant provider's privacy information before submitting personal information to an external service.
13. Children's information
The Versys Media website and professional services are not intentionally directed at children. If you believe a child has submitted personal information inappropriately, contact us so the situation can be reviewed.
14. Changes to this policy
We may update this Privacy and Cookie Policy when our website, services, providers or legal obligations change. The version published on this page is the current website policy.
15. Contact
Privacy and personal-information requests can be sent to info@versysmedia.com or submitted through our Contact Us page.